HC Partners LP
Timaru, New Zealand
Effective Date: 20 February 2026

Introduction

HC Partners LP (“we”, “us”, “our”) is committed to protecting your privacy and managing your personal information responsibly and in accordance with the Privacy Act 2020. This Privacy Policy explains how we collect, use, store, disclose, and protect your personal information when you use our services or visit our website.

What Personal Information We Collect

We may collect and hold the following types of personal information about you:

• Your name, contact details (address, email, phone number)
• Date of birth and identification documents
• IRD number and tax file information
• Banking and financial account details
• Details of your financial circumstances, including income, assets, liabilities, and expenditure
• Business and company information
• Payroll and employment information
• Investment preferences and details
• Communications and interactions with us in relation to our services
• Any other information you provide to us when engaging our accounting, taxation, business advisory, or farm accounting services

How We Collect Personal Information

We collect personal information directly from you when you:

• Engage us to provide accounting, taxation, or advisory services
• Contact us via phone, email, or through our website
• Attend meetings, consultations or events with us
• Complete forms or provide documentation for our services
• Correspond with us regarding your business or financial matters

We may also collect information from third parties such as Inland Revenue, financial institutions, or other professional advisors where you have authorised us to do so or where it is necessary to provide our services.

Why We Collect and Use Your Personal Information

We collect and use your personal information for the following purposes:

• To provide accounting, taxation, business advisory, payroll, and farm accounting services
• To comply with our legal and regulatory obligations, including tax laws and Anti-Money Laundering and Countering Financing of Terrorism (AML/CFT) regulations
• To communicate with you about our services and respond to your enquiries
• To maintain accurate records and manage our client relationships
• To improve our services and understand client needs
• To protect our business interests and enforce our rights

How We Store and Protect Your Personal Information

We take reasonable steps to ensure that the personal information we collect is:

• Stored securely in a protected environment
• Protected from unauthorised access, use, modification, or disclosure
• Accurate, complete, and up-to-date

We use appropriate physical, electronic, and managerial security measures to safeguard your personal information. Access to your information is restricted to authorised personnel who require it to perform their duties.

We retain your personal information for as long as required to fulfil the purposes for which it was collected, comply with legal and regulatory requirements, and manage our professional obligations. When personal information is no longer needed, we use secure methods to destroy or permanently de-identify it.

How We Disclose Your Personal Information

We do not sell, rent, or trade your personal information. We may disclose your personal information to:

• Inland Revenue and other government agencies as required by law or to provide our services
• Financial institutions, auditors, and other professional advisors when necessary to provide our services
• Third-party service providers who assist us in delivering our services (e.g., software providers, payroll processors), subject to confidentiality obligations
• Law enforcement or regulatory bodies when required by law or to protect our legal rights

Where you engage us to attend to your tax affairs, we assume (unless you advise otherwise) that you have authorised us to deal directly with Inland Revenue regarding day-to-day matters. If Inland Revenue requests information that we believe is outside routine matters (e.g., an audit), we will request your specific authority before complying.

Your Rights Under the Privacy Act 2020

You have the right to:

• Access the personal information we hold about you
• Request correction of any inaccurate, incomplete, or out-of-date information
• Request deletion of your personal information in certain circumstances
• Ask questions about how we handle your personal information
• Make a complaint to us or to the Office of the Privacy Commissioner if you believe we have breached your privacy

To exercise any of these rights, please contact us using the details below. We will respond to your request within a reasonable timeframe and in accordance with the Privacy Act 2020.

Cookies and Website Usage

Our website may use cookies and similar technologies to improve your browsing experience and help us understand how visitors use our site. We may also use information collected through cookies (such as pages visited, actions taken, and time spent on the site) to create remarketing and similar audiences so we can show more relevant advertising on platforms like Google and social media. You can control cookie settings through your browser preferences and manage how you receive personalised ads via the privacy or ad settings provided by these platforms.

Marketing Communications & Remarketing

We may collect personal information from you when you visit our website, submit a form, contact us, follow or interact with us on social media, or subscribe to our updates. This information can include your name, contact details, basic demographic information, and details about how you use our website (such as pages viewed and links clicked).

We use this information to improve our website, respond to enquiries, provide our services, and send you marketing communications (such as newsletters, event invitations, service updates and special offers) that we believe may be relevant to you. We may also use website and social media activity data to create audience lists for remarketing and targeted advertising on platforms such as Google and Google Partner Network, Facebook, Instagram and LinkedIn.

You can opt out of email marketing at any time by using the unsubscribe link in our emails or by contacting us. You can manage how you receive targeted advertising by adjusting the privacy or ad settings within the relevant platform or your browser.

Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any updates will be posted on our website with a revised effective date. We encourage you to review this policy periodically.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your personal information, please contact us:
HC Partners LP
Timaru, New Zealand
Website: https://hcpartners.co.nz/
For more information about privacy and your rights under New Zealand law, visit the Office of the Privacy Commissioner’s website at https://www.privacy.org.nz/.

Last Updated: 20 February 2026

Disclaimer

Every effort has been made to offer the most current, correct and clearly expressed information possible within this site. Nonetheless, inadvertent errors can occur and applicable laws, rules and regulations may change.

The information contained in this site is general and is not intended to serve as advice. No warranty is given in relation to the accuracy or reliability of any information. Users should not act or fail to act on the basis of information contained herein. Users are encouraged to contact HC Partners LP for advice concerning specific matters before making any decision?